Igniting change at KJR through digitised processes

Onboarding admin time cut down by 50%

Company

KJR

About

KJR is a technology-focused strategic advisory firm with a mission to think further for our clients; guiding and delivering intelligent, technology-based solutions that work, every time.

Industry

IT and services

Company size

200 employees

Meet the KJR team

Rebekah Di Blasi
Former Head of Talent & Culture, KJR

Up until January 2020, Rebekah was responsible for talent acquisition and HR processes at KJR.

Challenge

Rebekah Di Blasi joined KJR as Head of Talent & Culture in April 2016 and realised that HR was still full of manual, paper-heavy processes with lots of duplication and no automation. It was a high priority from day one for Rebekah to find a more efficient approach to KJR’s HR processes. Naturally, with a company full of experts in quality assurance, any HR solution would have to meet a high standard to be adopted by the team.

Manual processes

Onboarding new employees was a lengthy process. Several emails would be sent back and forth, with contracts and policies as attachments to be printed out, signed, scanned and sent back. It was noticeably time consuming and tedious and there was never any guarantee that the receiver even had printers or scanners which could extend the process. On top of that, Tax File Declarations required a hard copy so had to be sent out in the post or completed on the employee’s first day.

Unnecessary Superannuation fees

Along with the lengthy admin processes, Rebekah realised that KJR’s superannuation fund had not been tendered in many years and that, in fact, some KJR employees were paying more into their life insurance or paying fees that were no longer appropriate. It may have been appropriate when the default fund was originally chosen, but Rebekah felt it was time to re-evaluate. Additionally, whenever an employee felt they wanted to change their Superannuation fund, it was another form, another email, another manual admin process.


Solution

For Rebekah and KJR there was a simple answer to this. Here’s why she chose Flare:

Automised processes

Rebekah had been shopping around for a new and user-friendly HR system that would allow her to not only decrease the amount of time spent on admin, but also digitise the whole process, increasing efficiency.

Exclusive employee benefits

At the same time, she had been trying to figure out a way to offer her employees a better benefits package. So, when she came across Flare HR it was a two in one solution.

Minimal cost

With Flare, Rebekah has been able to kill two birds with one stone and avoid two separate systems altogether, at a very low cost.

“The whole platform is super intuitive.”

Impact

Igniting change: paving way for a new standard

Through the Flare platform, KJR is now not only able to store employee’s information on the cloud, it has cut Rebekah’s admin time in half. If the amount of time Rebekah spent on getting all the documents together to onboard a single employee was 30 minutes, it has now been cut down to 15 minutes. As previously mentioned, admin time has not only significantly decreased in onboarding employees, but it has also halved the admin time when an employee makes amendments to their super fund.

How JD Sports and Glue saved $100,000 in onboarding efficiency by using Flare

Glue and JD Sports transformed their manual employee onboarding process into a seamless digital onboarding experience with Flare.

“Flare made a huge difference for us, eliminating the need for back and forth and chasing up paperwork during onboarding.” Jodie Hearne, HR Manager at Glue and JD Sports

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