Last updated 8 August 2018
Flare HR Pty Ltd (ABN 46 607 120 892) (Flare HR) owns and operates the Flare HR platform.
EPI-USE Managed Solutions Pty Ltd trading as “FlarePay” (ABN 92 100 495 663) (FlarePay) owns and operates the FlarePay platform, which is accessed via the Flare HR platform.
To make things a bit easier for you, we have included simple summaries in blue. You should read the entire policy so you don’t miss anything important.
We take your privacy very seriously. This policy sets out what you need to know about how we collect, use, store and disclose your personal information.
Make sure you keep up to date with any changes to our policy.
We collect info from you, your employer and our business partners.
We collect personal information from:
We collect all the usual info… contact details and information about your identify. We also collect other types of info so you can use our platform and access our services.
The types of personal information we may collect about you include:
We collect info about you to personalise your platform experience, improve our services and communicate with you.
We may collect, hold, use and disclose your personal information to:
We are always working to improve our platform, products, services and consumer insights to give you the best customer experience. We may provide information about you to third parties. If we do, it will be aggregated and anonymous.
One of the neat things about the platform is you can access a range of products and services. If you don’t want us to send you info about these products and services, tell us and we will stop.
If you are a customer, from time to time, we may send you marketing information about products and services offered by us and our business partners, which we think may be of interest to you. We may send this information to you by email or post.
If you do not want to receive marketing information, please opt out by adjusting your account settings using the opt-out facilities provided (e.g. an unsubscribe link) or contacting us using the details set out below.
We will only use or disclose sensitive information about you for marketing if you have consented to this.
From time to time we may need to share your info with people listed in this policy. We won’t share your info with any other person unless you consent to it.
We will only disclose government identifiers if we can or must.
We may collect and hold government related identifiers (such as your tax file number) as an agent for your employer. We will not disclose any government related identifiers other than at the direction of your employer or as required or permitted by law.
Where personal information is stored overseas, we will check that they have arrangements in place to protect it.
Personal information captured on the platform is hosted in Microsoft Azure data centres located in Sydney and Melbourne.
Where commercially feasible, Flare contracts with other software vendors in Australia, who are subject to the Australian Privacy Principles.
Like many leading companies in Australia, from time to time, Flare may engage global enterprise software vendors to support our internal operations (e.g. Salesforce or SAP). In such circumstances, personal information held by these vendors may be stored outside of Australia.
When you provide your personal information to us, you consent to the disclosure of your information outside of Australia. We will take all reasonable steps and use our best endeavours to ensure any such vendors comply with the Australian Privacy Principles or are subject to similar requirements to protect personal information overseas.
Storage and security
We care about the safety of your info and do what we can to protect it.
We may hold your personal information in either electronic or hard copy form. We take the storage and security of your information seriously, and will take all reasonable steps to protect your personal information from misuse, interference and loss, as well as unauthorised access, modification or disclosure. We use a range of physical, administrative, personnel and technical measures to protect your personal information.
Electronic data collected by us is hosted primarily in Australia, but may in certain circumstances be hosted overseas. Access to the hosting platform and production database is tightly controlled, with limited access to security credentials.
We apply best practice in our security measures but we cannot guarantee the security of your personal information. If there is a breach of our security, we will investigate it, let any affected users know and take all other appropriate steps.
To provide the platform and make your user experience as enjoyable as possible, we collect certain info about how you use the platform.
We may record certain information about your use of the platform including which parts of the platform you visit, the time and date of your visit and the internet protocol address assigned to your computer.
We may also use 'cookies' or browser information on the platform to help us track your use of the platform, remember your preferences, enable us to collect data, monitor the effectiveness of our platform and advertise our products and services or those of our trusted business partners.
Cookies are small files that store information on your computer, TV, mobile phone or other device. They enable the entity that put the cookie on your device to recognise you across different websites, services, devices and/or browsing sessions. You can disable cookies through your internet browser but some features of the platform may not function properly if you do so.
To make things super convenient our platform includes links to other websites. There are heaps of website links out there. If we post one on the platform, we can’t control what happens on the other end.
The platform may contain links to websites operated by third parties. Those links are provided for convenience and may not remain current or be maintained. Unless expressly stated otherwise, we are not responsible for the privacy practices of, or any content on, those linked websites and have no control over or rights in those linked websites. The privacy policies that apply to those other websites may differ to ours, so we encourage you to read them before using those websites.
Feel free to contact us to access your info or fix any mistakes.
You can access the personal information we hold about you by contacting us. Sometimes, we may not be able to provide you with access to all of your personal information and, where this is the case, we will tell you why. We may also need to verify your identity when you request your personal information.
If you think that any personal information we hold about you is inaccurate, please contact us and we will take reasonable steps to ensure that it is corrected.
Contact us about any privacy complaints.
If you think we have breached the Privacy Act or you wish to make a complaint about the way we have handled your personal information, you can contact us. Please include your name, email address and/or telephone number and clearly describe your complaint. We will acknowledge your complaint and respond to you within a reasonable period of time. If you think that we have failed to resolve the complaint satisfactorily, we will provide you with information about the further steps you can take.
Want to chat all things privacy, reach out anytime.
You can contact us to find out more, access or correct your personal information or make a complaint using the details below:
Phone: 1300 352 734
Flare HR Privacy Officer
Level 4, 11 York Street
Sydney NSW 2000, Australia
Phone: +61 8904 9344
FlarePay Privacy Officer
C/- EPI-USE Managed Solutions Pty Ltd
Level 50, 360 Elizabeth Street, Melbourne, Victoria 3000, Australia